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Let's Roar in 2024
CHANGING THE WORLD
District A-15 Convention 2023-2024
April 5th - 7th
Quality Inn & Conference Centre, Stratford
MORE FUN . . . LESS BUSINESS
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Registration - We have made registration easy
To register and pay by credit card just click Registration and Pay
To pay by email transfer click PDF Form and email payment to Cabinet Treasurer -> mailto:ct [snail] a15lions [period] org
To pay by cheque click PDF Form and mail the cheque to the address on the form
Friday
Opening ceremonies with the hospitality suites in one big room. The evening will be filled with food,
drink and fun filled games.
More information to follow
Saturday
A short cabinet meeting
Information sessions, displays and service projects through out the day
Lunch with a guest speaker
Dinner with our International guest speaker and awards
Entertainment - music from the 60s and 70s
More information to follow
Sunday
Voting
Memorial service
Cabinet meeting
Hotel
Guests are to make their own room reservations directly by calling the hotel office at (519) 273-1150
and mention you are with the "District A 15 Lions Convention (April 5-7, 2024)" for the special room
rate of $139.00 plus taxes. Limited number of rooms available until March 1, 2023 at this special rate,
so book early.
Hospitality rooms are $170.00 (HST Included) and are to be booked with the Convention registration
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[Click on form above for fillable PDF]
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[Click on image above for link to
online form and payment]
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Delegate Instructions for MD'A' Convention Voting [Click below for document]
- from Lions Clubs International
The simple event-planning process outlined below will assist your team in hosting an amazing convention for the Lions of your district. Work with the District Governor Team, which handles the district business required to be completed at convention: resolutions, reports and elections, as well as recognizing the accomplishments of the Lions and clubs in the district.
Convention planning includes these components: People, Preparation, Planning, Program, and Promotion
The documents and sample forms provided below are in a format which you can easily adjust to meet your district's specific needs. Many of these tools came from districts that already hold successful conventions each year.
PEOPLE: The Convention Committee
There are two main groups; the Business Team and the Production Team. Below are suggested job descriptions to help you build your team. One person may fill more than one position.
The Business Team
- The Convention Chairperson (DA-CNV JDCC) - serves as the District Governor's operations officer for the convention.
- District Governor (DA-CNV JDDG) - the specific role as a member of the convention committee is to be the presiding officer of the business meeting, provides recognition to district Lions and hosts guest speakers and presenters.
- Finance Chairperson (DA-CNV JDFC) - manages the budget and works with the rest of the team to keep finances on track and in order; from managing registration to final reporting.
- Host Committee Chairperson (DA-CNV JDHCC) - leads and manages the group of local Lions eager to welcome the rest of the Lions to their home and provides ready volunteers for the event.
- Marketing and Communications Chairperson (DA-CNV JDMCC) - This Lion plans and executes a promotional plan, event signage and the convention guide booklet.
- Program Chairperson (DA-CNV JDPC) - leads the Production Team to handle the logistics of every program function, from the opening reception to the closing key-note speech.
The Production Team
The Production Team is led by the Convention Program Chair, who works closely with the business team to provide the best speakers, entertainers and fellowship events. The Host Committee also works closely with this team or works directly in these positions to cover the logistical aspects of all functions.
- Plenary and Business Sessions Coordinator - assists the logistics of the large group sessions featuring guest and key-note speakers. Works directly with the district governor to ensure that the business of the district, resolutions and elections occur according to international and district policy.
- Break-Out Sessions and Seminar Coordinator - brings relevant workshops to the Lions in a small-group setting.
- Banquet/Meal and Entertainment Events Coordinator - coordinates menus and meals with a purpose, whether social, recognition or celebratory. Works closely with the host committee to bring great local talent to entertain the district Lions.
- Audio Video Coordinator and Data Specialist - leads the special effects team including lighting, sound, video and media presentations to add pizazz to all functions. Also serves as the computer/technical support for convention staff and assists guest speakers with presentations.
- Fundraising and Service Project Coordinator - ensures that fundraising is "fun" raising
- Companion Program Coordinator - plans fun activities or side trips for the families and companions of the Lions, which may be offsite.
PREPARE the Convention Team
Gather information to serve as a directional compass to a successful event. Get feedback from both attendees and non-attendees of previous conventions.
Suggested surveys:
- District Convention Questionnaire (DA-CNV DCQ) - for those who attended
- Non Attendee Questionnaire (DA-CNV NAQ) - for those who did not attend
The responses and insights provided by the Lions of the district may provide the team an opportunity to brainstorm on new ideas for the convention program and logistics.
Provide a Relevant PROGRAM for the Lions
Work closely with the district governor team to create a program that is relevant to the Lions of the district. Inspire Lions to go back to their communities energized to provide needed community service, improve their own personal leadership skills, and share Lionism with other fellow community leaders.
From the goals set by the committee for your program, start the planning process with the tips and tools provided below.
PLAN an Amazing Convention Event!
Your team is formed and ready to go and your district Lions have let you know what they are seeking to gain by attending the district convention. The business and production teams need a master plan; a timeline to keep priorities in place including a budget, and a task list to assist each chairperson, coordinator manage their accountabilities.
The tools below are suggested templates to help you get started. Pick and choose areas where you would like to focus.
Convention Chairperson
District Governor Business Session/Election Team
Finance Chair (and Registration)
Host Committee Chair and Host Committee
Program Team Tools
Audio/Visual Tools
PROMOTE the Event
Marketing/Communications Tools
BurmesterBar
